MBP² · Maintenance Best Practices & Processes

Maintenance systems that keep plants running.

Building Reliability.Improving Performance.Sustaining Excellence.

Practical guides and field tools for maintenance leaders: asset reliability, mechanical integrity, SAP PM work management, cost control, and workforce capability, built on proven practices and disciplined processes.

35+Years in industrial maintenance
8MBP² pillars
50+Equipment types in the PM library
27Standard KPIs in the Directive
The MBP² Maintenance Transformation System

Best practices × best processes

MBP² connects proven maintenance practices with disciplined processes so organizations improve reliability, safety, execution, and cost performance. The superscript 2 is the reinforcing effect of doing both well. Tap a pillar to see its guide.

Best Practices×Best Processes=Stronger Performance
SAP PM Work Order Lifecycle

From notification to settlement

The MBP² view of the SAP Plant Maintenance work order lifecycle: eight steps, the standard transaction at each step, the gate a job must pass before it moves forward, and the MBP² pillar that governs it.

Foundation: master data
  • Functional locations IL01
  • Equipment IE01
  • Work centers IR01
  • Task lists IA05
  • Strategies IP11
  • Maintenance plans IP42
  • Plan scheduling IP30

PlanPlanning & Scheduling

01

Notification

  1. Identify the problem and create the notification IW21
  2. Screen priority, risk, and duplicates daily
  3. Approve and put in process IW22
Work registeredPillar 3: Work ID
02

Order Creation

  1. Create the order from the notification IW34
  2. Define scope and failure mode
  3. Estimate crafts, hours, and parts IW32
Order createdPillar 4: Planning
03

Planning & Scheduling

  1. Check material availability IWBK
  2. Load crafts against work-center capacity IW37N
  3. Build the frozen weekly schedule
  4. Plan permits and isolations
Ready backlogPillar 5: Materials
04

Order Release

  1. Approve and release the order IW32
  2. Print the work package IW3D
  3. Dispatch to the crew with the permit

ExecuteExecution & Closure

05

Execution

  1. Issue parts to the order MIGO 261
  2. Perform the work to standard
  3. Record hold points and as-left data
06

Confirmation

  1. Confirm actual hours IW41
  2. Return unused parts to stock MIGO 262
  3. Code damage, cause, and activity IW42
Work completePillar 6: Execution
07

Technical Completion

  1. Set the order to TECO IW32
  2. Complete the notification IW22
  3. Verify history is accurate IW39
08

Financial Closure

  1. Settle costs to the cost center or asset KO88
  2. Review actual vs. planned cost KOB1
  3. Business-close the order IW32
Clean history → reliable data → better decisions
Don’t release unready workNothing moves to Step 4 until parts are staged, the plan is complete, and the permit is planned.
Confirm the same dayHours and parts confirmed late make backlog, cost, and schedule compliance unreliable.
Code every failureDamage, cause, and activity codes at closeout feed bad-actor lists and root cause analysis.

Standard SAP ECC and S/4HANA transactions are shown. Your site’s configuration, authorizations, and order types may differ. SAP is a trademark of SAP SE; MBP² is not affiliated with SAP.

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MBP² in 18 seconds

Building Reliability. Improving Performance. Sustaining Excellence. Turn on sound for the voiceover.

Free Tools

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MBP² Self-Assessment Checklist preview
Free PDF · 15 minutes

MBP² Maintenance Self-Assessment Checklist

Score 32 statements across the eight MBP² areas and see whether you're Reactive, Developing, Proactive, or Best Practice, plus what to do next.

Download the checklist
MBP² Pillar 1: Safe Work cover
Free Guide · 17 pages

MBP² Pillar 1: Safe Work

11 safe work elements, Stop Work Authority, leading safety KPIs, a 30-60-90 day plan, and a supervisor field audit checklist.

Get the free guide
Published Guides

Field-tested guides for maintenance leaders

Practical, step-by-step resources for maintenance leaders, planners, and turnaround teams. Instant PDF downloads through Gumroad.

The 8 Pillar Guides

One field guide for each pillar of the MBP² system, in order. Start with the free Pillar 1.

MBP² Pillar 1: Safe Work cover
Safety · Free

MBP² Pillar 1: Safe Work

A 17-page field guide: 11 safe work elements, Stop Work Authority, leading safety KPIs, a 30-60-90 day plan, and a supervisor field audit checklist.

MBP² Pillar 2: Equipment Reliability cover
Reliability

MBP² Pillar 2: Equipment Reliability

A 51-page field guide: a PM and inspection library for 50+ equipment types, technician rounds, and a complete CML program.

$24.99Buy now
MBP² Pillar 3: Work Identification and Prioritization cover
Work Management

MBP² Pillar 3: Work Identification & Prioritization

A 23-page field guide: notification standards, a risk-based priority matrix, daily screening, backlog in crew-weeks, deferrals, and audit forms.

$24.99Buy now
MBP² Pillar 4: Planning and Scheduling cover
Planning

MBP² Pillar 4: Planning & Scheduling

A 21-page field guide: job plan standard with worked examples, estimating, ready backlog and kitting, the weekly schedule and freeze rules, and audit forms.

$24.99Buy now
MBP² Pillar 5: Materials Readiness cover
Materials

MBP² Pillar 5: Materials Readiness

A 19-page field guide: BOMs, a critical spares decision matrix, reorder points, receiving and PMI, storage and preservation, kitting, and repairables.

$24.99Buy now
MBP² Pillar 6: Execution Quality cover
Precision

MBP² Pillar 6: Execution Quality

A 19-page field guide: qualification matrix, alignment and bolting standards, hold points, as-left data, handover, and early-failure review.

$24.99Buy now
MBP² Pillar 7: Performance Measurement cover
Metrics

MBP² Pillar 7: Performance Measurement

A 16-page field guide: a 21-KPI balanced scorecard, formulas with worked examples, KPI definition sheets, a review rhythm, and an action log.

$24.99Buy now
MBP² Pillar 8: Continuous Improvement cover
Improvement

MBP² Pillar 8: Continuous Improvement

An 18-page field guide: RCA triggers and levels, a full 5 Whys example, strong actions, effectiveness checks, audits, and defect elimination.

$24.99Buy now

Books and Programs

The corporate Directive, four eBooks for leaders, planners, and turnaround teams, and the Leadership Bundle.

Corporate Maintenance and Reliability Directive cover
Corporate Template

Corporate Maintenance & Reliability Directive

A 36-month program for all sites: 16 required elements, 46 step-by-step tasks, budgeting, and 27 standard KPIs. PDF plus editable Word.

TAR: Turnaround Planning and Execution Guide cover
Turnarounds

TAR: Turnaround Planning & Execution Guide

A best-practice manual for chemical plant turnarounds, from cradle to grave.

$29.99Buy now
Proper Planning Prevents Poor Performance cover
Planning

Proper Planning Prevents Poor Performance

A guide for technicians entering maintenance planning, from scope to close-out.

$24.99Buy now
Your Complete Guide for Becoming a Maintenance Manager cover
Management

Your Complete Guide for Becoming a Maintenance Manager

A study manual with implementation steps, charts, references, and course material.

$19.99Buy now
Maintenance Culture Transformation cover
Culture

Maintenance Culture Transformation: From Reactive to Proactive

How to move a maintenance department's behavior and results to proactive practice.

$19.99Buy now
MBP² Maintenance Leadership Bundle
Best Value · Save About 57%

MBP² Maintenance Leadership Bundle

The Directive, Pillars 1–8, all four eBooks, and the checklist. $348.89 separately.

Save about 57% on the Directive, Pillars 1–8, and all four eBooks with the Leadership Bundle.

Best Value · Save About 57%

The MBP² Maintenance Leadership Bundle

Everything a maintenance leader needs to build a safe, reliable, high-performing maintenance organization, in one download.

  • Corporate Maintenance & Reliability Directive (PDF and editable Word)
  • Pillars 1–8: Safe Work, Equipment Reliability, Work Identification & Prioritization, Planning & Scheduling, Materials Readiness, Execution Quality, Performance Measurement, and Continuous Improvement
  • All four MBP² eBooks: Maintenance Manager, Proper Planning, TAR, and Culture Transformation
  • Bonus: the MBP² Maintenance Self-Assessment Checklist
$149
$348.89 separately
14 resources, instant download
Get the Leadership Bundle →
MBP² Maintenance Leadership Bundle showing all 14 resources
Reliability Resources

Build skills that keep plants running

Trusted certifications, training, and standards for lubrication, vibration, condition monitoring, and reliability leadership, paired with the MBP² guides that put them to work.

Independent links for education. MBP² is not affiliated with and receives no payment from the organizations listed. Trademarks belong to their owners.

About MBP²

Complex problems. Accountable systems.

MBP² turns complex maintenance problems into accountable systems: clear roles, repeatable workflows, measurable KPIs, documented decisions, and practical tools for the field and for leadership. Founded by Peter T. Sheppard, a maintenance leader with 35+ years of chemical-manufacturing experience, MBP² puts safety first, builds reliability, and backs every decision with evidence. Peter is a member of Alpha Phi Alpha Fraternity, Inc.

Safety first. Reliability always. Accountability in everything.

Frameworks inside the guides

Maintenance Team Development

A capability model covering leadership, planning, MRO, engineering, reliability, MI, and execution roles, with competencies, standard work, KPIs, and SAP PM expectations.

Reactive-to-Proactive Culture Change

A step-by-step behavioral program designed to shift the department from firefighting to planned, proactive work.

Structured Work-Management Routines

Repeatable planning, scheduling, and review cycles that give leaders visibility and crafts clear expectations.

Safe, disciplined work execution
Clear accountability and ownership
KPI-driven management reporting
Evidence-based decisions
Documented standard work
Cost control without cutting reliability
Free Updates

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